Accounting Coordinator (Part Time)

Accounting Coordinator (Part Time)

POSITION SUMMARY: 

The Accounting Coordinator performs a variety of clerical accounting tasks related to the processing of accounts payable, accounts receivable records and purchase orders for the company’s clients and vendors.

Duties and Responsibilities:
The essential functions include, but are not limited to the following:

  • Process daily Accounts Receivables (AR) and Accounts Payable (AP) statements/reports in company computerized systems
  • Receive, verify and input invoices and requisitions for goods and services into company computerized systems
  • Deposit checks received into company bank accounts
  • Data entry of invoices for payment
  • Provide support and back-up in managing weekly AP releases as requested
  • Prepare manual checks as/when required
  • Places orders for materials and supplies for the different business units.
  • Assist with audits and providing documentation/support as requested
  • Maintain financial documents using an organized filing system as instructed electronically or non-electronically
  • Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
  • Open, organize, and distribute department mail daily
  • Perform other duties as assigned

Minimum Qualifications (Knowledge, Skills, and Abilities)

  • High School education required.
  • Two or more years accounts payable (AP) required
  • Equivalent combination of education and/or experience will be considered
  • General understanding of accounting practices and principles
  • Experience with automated accounting programs and systems
  • Working knowledge of Microsoft Office (e.g., Word, Excel, Outlook)
  • Ability to apply discretion and trust with confidential material
  • Ability to maintain a high level of accuracy in preparing and entering financial data
  • Ability to effectively apply analytical and problem-solving skills
  • Excellent time management skills with the ability to multi-task, prioritize, and meet deadlines

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